Productivity and digital tools

Digital productivity: Notion, Microsoft 365 and Google Workspace with AI

Organise your tasks, documents and meetings with well-configured tools and AI assistants used wisely.

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Level
Beginner
Indicative duration
7 h
Format
Online · On-site
Language
French
Price
On quotation

Learning objectives

  • Set up a simple system for managing tasks and priorities.
  • Organise shared documents: folder structure, naming, access rights.
  • Prepare, run and follow up on more effective meetings.
  • Use the AI assistants built into your tools in a relevant, verified way.

By the end of this one-day course, you will be able to organise your tasks, shared documents and meetings with the tools you already use (Microsoft 365, Google Workspace or Notion), and use their built-in AI assistants for the tasks where they genuinely help.

The course starts with method: where your requests come in, where you write them down and how you decide what comes first. Tools then serve that organisation, not the other way round.

We finish with built-in assistants (Copilot in Microsoft 365, Gemini in Google Workspace, Notion AI): what they do well, what you need to check, which data they can access in your environment and how to judge whether the subscription pays off for your usage. You leave with a working personal organisation system.

Who it is for

  • Employees and managers overwhelmed by email and meetings.
  • Executive assistants.
  • Freelancers and business owners.
  • Teams adopting a new collaboration tool.

Prerequisites

  • Everyday use of email and a word processor.
  • A Microsoft 365, Google Workspace or Notion account (trial or free plan accepted).

Skills you will gain

  • Priority management
  • Document organisation
  • Online collaboration
  • Notion
  • Microsoft 365 and Copilot
  • Google Workspace and Gemini

Programme

  1. Organisation method

    1 h
    • Capture, clarify, prioritise: a simple loop
    • Urgent / important matrix applied to your week
    • Reducing interruptions and email load

  2. Tasks and shared documents

    2 h
    • Task management in Notion, Microsoft To Do / Planner or Google Tasks
    • Folder structure, naming conventions and versions
    • Access rights and external sharing: good practice
    • Reusable templates for the team

  3. Meetings and collaboration

    2 h
    • Agenda, roles and duration
    • Shared note-taking and minutes
    • Tracking decisions and actions
    • Asynchronous communication: when to skip a meeting

  4. Built-in AI assistants

    2 h
    • Copilot, Gemini and Notion AI: relevant use cases
    • Summarising, drafting, finding information
    • What the assistant can see in your data and what to check
    • Assessing whether a licence is worth it for your actual usage

Exercises and projects

  • Build your personal task board and sort your week's requests into it.
  • Reorganise a shared folder with naming conventions and appropriate permissions.
  • Produce meeting minutes with an AI assistant and correct them against your own notes.

Upcoming sessions

No public session is scheduled yet. Leave a request: we will let you know as soon as a date is set, or organise a session for your team.

How to enrol

How to enrol

  1. Fill in the enrolment request form on this page (name, email, phone, current role and expectations).
  2. We reply by email to check that the course matches your level and to share practical details.
  3. Scheduled sessions are announced on this page as soon as they are planned; if no date is shown, your request is recorded and you will be notified when the next session opens.
  4. Your enrolment is final once confirmed in writing by email.

Companies: to enrol several employees or arrange a dedicated in-house session, mention it in the form and we will send you a quote.

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Context, goals, tools in use, timeline.